O.M. Architects Ltd is committed to ensuring that your privacy is protected.
This policy applies to information held about clients and prospective clients, suppliers and prospective suppliers, contacts and all other persons about whom O.M. Architects Ltd. holds information. By ‘information’, we mean personal information about you that we collect, use, share and store.
In this policy, “we”, “us”, and “our” means O.M. Architects Ltd. T/A Oliver Morgan Architects, and “you” means the individual to whom the information relates. We are the data controller and we operate our website http://omarchitects.co.uk/.
Information we collect about you
We may collect and store the following types of information:
• Contact information including address, email address and telephone number;
• Payment details/financial data i.e. your bank name, account number and sort code;
• IP address, browser type and language when browsing our site;
• Information about you given to us in person or by correspondence via phone or email;
• Information in relation to your purchase of our services.
How we collect information about you
You may give us information by:
• Phone; or
Legal basis for processing
Our processing of your personal information is necessary:
• for the purposes of legitimate interests pursued by us;
• in order to comply with a legal obligation to which we are subject; or
• for the performance of contracts to which you will be a party to and in order to take steps at your request prior to you entering into those contracts.
In relation to any processing of special categories of personal data, we will generally rely on obtaining specific consent from you at the times unless there is otherwise a legal requirement for us to process such information.
Where our processing is based on the legitimate interest grounds described above, those legitimate interests are:
• Collecting personal information to provide you with a smooth and efficient client experience;
• Running our business.
How we use your information
We use your information to:
• Carry out our obligations arising from any agreements entered into between you and us;
• Communicate with you;
• Administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
• Keep our site safe and secure;
• Comply with legal and regulatory obligations; and
• For security and to check your identity.
Will we share your information with third parties?
Except as expressly set out in this policy we will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.
The personal information you provide may be shared with the following categories of companies if this is necessary to provide you with our services or respond to your inquiries:
• Third part companies;
• Service providers; or
• Affiliated companies.
We may also share your personal information with:
• Law enforcement agencies, other governmental agencies or third parties if we are required to by law; and
• Other business entities should we plan to merge with or be acquired by that business entity, or if we undergo a re-organisation with that entity.
How long will we keep your information?
We will only keep the information we collect about you for as long as required for the purposes set out above or as required to comply with any legal obligations to which we are subject. This will involve us periodically reviewing our files to check that information is accurate, up-to-date and still required.
At any time, you have the right:
• To request access to any personal data which we hold about you;
• To ask for your personal data to be rectified, if you consider that the personal data is inaccurate;
• To ask for your personal data to be erased;
• To withdraw consent to our processing of your personal data (to the extent such processing is based on previously obtained consent);
• To restrict processing of your personal data;
• To data portability (moving some of your personal data elsewhere) in certain circumstances;
• To object to your personal data being processed in certain circumstances; and
• To not be subject to a decision based on automated processing and to have safeguards put in place if you are being profiled based on your personal data.
To exercise any of these rights should be made in writing and we will endeavour to respond within a reasonable period and in any event within one month in compliance with data protection legislation. We will comply with our legal obligations as regards your rights as a data subject.
We aim to ensure that the information we hold about you is accurate at all times. To assist us in ensuring that your information is up to date, do let us know if any of your personal details change at the following email address – email@example.com.
Security and storage of your information
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
The information that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). It may also be processed by staff operating outside the EEA who work for us, or for one of our service providers.
When we, or our permitted third parties, transfer your information outside the European Economic Area, we or they will impose obligations on the recipients of that data to protect your information to the standard required in the EEA or otherwise require the recipient to subscribe to international frameworks intended to enable secure data sharing. In the case of transfers by us, we may also transfer your information where: (i) the transfer is to a country deemed to provide adequate protection of your information by the European Commission; or (ii) where you have consented to the transfer.
How to contact us
Questions, comments, requests and complaints regarding this policy are welcomed and should be addressed to – firstname.lastname@example.org.
If you have any concerns about our use of your information, you also have the right (as a UK resident) to make a complaint to the Information Commissioner’s Office (“ICO”), which regulates and supervises the use of personal data in the UK, via their helpline on 0303 123 1113 or on their website: www.ico.org.uk.
Children under 14
We do not intentionally collect any information on children under 14 years of age. We will undertake to delete any details of such users where a parent or guardian has notified us that any such details have been obtained.
Changes to this policy
Any changes we make to our policy in the future will be posted on this page and, where appropriate, notified to you by email. Please check back frequently to see any updates or changes to our policy.
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This policy was last updated on 12.03.19